Boards & Commissions
Policies & Procedures
The purpose of this document is to set forth specific policies and procedures
for the boards and commissions appointed by the Terrell City Council.
These guidelines will assist all boards in performing duties bestowed
upon them in a more efficient and effective manner.
II. Mission Statement
All members appointed to boards and commissions will serve in the best
interest of the taxpayers of the City of Terrell. No member will harbor
any personal interest in matters brought before the board or commission
on which he or she serves.
Persons desiring to serve on a board or commission
will submit a completed application to the office of the City Manager
for presentation to the
Council. The City Council will make all appointments to boards and commissions.
Members of boards and commissions shall serve without remuneration for
their service. Any approved expenses incurred by members shall be reimbursed
upon presentation of documentation to the City Manager’s office.
IV. Terms of Members and Vacancies
Persons appointed to a board or commission except boards or commissions
whose member appointments and removal are governed by the Local Government
Code, shall serve for a term of two (2) years. Members must meet the
policy guidelines established by the City Council for all board members
of the City.
Term Limitations - No appointed office holder shall serve more than
three (3) consecutive terms in the position to which the officer holder
The terms of all boards shall be staggered in keeping with the commitment
of the City Council to allow every citizen of Terrell the opportunity
to serve the community Those members that have served on a Board or Commission
for six (6) years or more prior to October 1, 2007, and who desire to
continue to serve, shall be allowed to apply for appointment to serve
one additional two (2) year term. Members that have provided service
to the city for six (6) or more years and who desire to continue service
to the City may apply for appointment to any other boards or commissions
they have not previously served on.
A Chairperson and Vice-Chairperson shall be selected by a majority of
the members of the board at the first meeting in January of each year.
The Chairperson shall preside over all meetings of the board. The Vice-Chairperson
shall preside in the absence of the Chairperson. The City Manager will
designate a staff member to serve as an ex-officio member and secretary
for the board or commission. The Secretary of each board shall record
minutes of each meeting and provide minutes to all board members and
City management prior to the next called meeting. When necessary the
City of Terrell Administrative office shall assist in typing and mailing
agendas and minutes.
Board and commissions shall meet a minimum of one time per quarter with
advance notice being given in accordance with the Texas Open Meetings
Law, as amended.
The Chairperson of a board or commission shall report to the City Council
on a quarterly basis on activities.
Boards and commissions shall meet with the City Council on an annual
VII. Roberts Rule of Order
All boards and commissions will follow the Roberts Rule of Order (as
a guide) for conducting meetings.
VIII. Conflict of Interest
If a member has a substantial interest in a manner brought before a
board or commission, that member shall file an affidavit stating the
nature and extent of the interest and shall abstain from further participation
in the matter if:
(1.) in the case of a substantial interest in a business entity the
action on the matter will have a special economic effect on the business
entity that is distinguishable from the effect on the public; or
(2.) in the case of a substantial interest in real property, it is
reasonably foreseeable that an action on the matter will have a
special economic effect
on the value of the property, distinguishable from its effect on the public.
A “business entity” means a sole
proprietorship, partnership, firm, corporation, holding company, joint-stock
company, and receivership,
trust, or any other entity recognized by law.
A person has a “substantial interest” in
a business entity if:
(1.) the person owns ten percent (10%) or more of the voting stock
or shares of the business entity or owns either ten percent (10%) of
the fair market value of the business entity; or
(2.) funds received by the person from the business entity exceeds
ten percent (10%) of the person’s gross income for the previous
A person has a “substantial interest” in
real property if the interest is an equitable or legal interest with
a fair market value
of $2,500.00 or more.
Revised (October, 2007)
Hal Richards, Mayor
John Rounsavall, City Secretary
Mary Gayle Ramsey, City Attorney
here to apply for a position on a City Board. (Espanól)
You can also use a printable
application (Word version)
and submit it to City of Terrell, P.O. Box 310 Terrell, Texas 75160
Attn: Administration Dept. or contact the Administration department
at 972-551-6600, (201 East Nash St.) to have an application mailed